Writing a person specification definition

The process results in collecting and recording two data sets including job description and job specification. Advantages of the personal specification While clarifying the job on offer it also enables potential applicants to more clearly determine whether they are capable of meeting the requirements of the job, thereby reducing unsuitable candidates at an early stage The specification ensures all candidates are judged systematically on the same criteria and ensures that your selection decisions can be justified using objective criteria should they be called into question at a later stage.

If you need any more guidance on creating and using job descriptions or person specifications speak to your HR Business Partner. Always look to the application itself to determine the degree to which the definitions above apply, and know that when there is a series of questions in an application at least one of them is usually designed to elicit a personal essay from you.

It is done to determine what needs to be delivered in a particular job. Both job description and job specification are essential parts of job analysis information. An up to date and thorough job description will also be required if a department requests a re-evaluation of the grade of a job.

If specifying specific software packages, such as Microsoft Word or Excel, make it clear that equivalent packages will be acceptable. Specifications can be either "performance-based", whereby the specifier restricts the text to stating the performance that must be achieved by the completed work, "prescriptive" where the specifier states the specific criteria such as fabrication standards applicable to the item, or "proprietary", whereby the specifier indicates specific products, vendors and even contractors that are acceptable for each workscope.

For example, some roles have a legal requirement for the candidate to have a set level of training and qualifications.

These could be either essential or desirable and allow you to more clearly specify the type of person you are looking for. Below I offer a condensed version adapted from that website. Personal qualities and discrimination Be objective and ask whether these characteristics are directly relevant to the job.

This allows you to communicate the traits you find desirable in their ideal candidates: The standard listing of construction specifications falls into 50 Divisionsor broad categories of work types and work results involved in construction.

For example, while specific knowledge of the University and its environment could be of benefit, it can also be learnt.

How do I put together a person specification?

The MasterFormat and Section Format [17] system can be successfully applied to residential, commercial, civil, and industrial construction. Prescriptive specifications define the requirements using generic or proprietary descriptions of what is required, whereas performance specifications focus on the outcomes rather than the characteristics of the components.

Though preparing job description and job specification are not legal requirements yet play a vital role in getting the desired outcome. A resume in narrative form.

Specification writers frequently meet with manufacturers of building materials who seek to have their products specified on upcoming construction projects so that contractors can include their products in the estimates leading to their proposals. To avoid discrimination in this area, try to describe the tasks that are involved and allow the reader to judge for themselves.

All tests are subject to reasonable adjustment and people with impairments must be allowed to undertake an assessment in a suitable alternative manner.

Person specifications

Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job.

Both job description and job specification are essential parts of job analysis information. Writing them clearly and accurately helps organization and workers cope with many challenges while onboard.

Specification (technical standard)

It is necessary to define them accurately in order to fit the right person at the right place and at the right time. This helps both employer. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties.

The specification should be derived from the job description and forms the foundation for the recruitment process. Person, office, or agency responsible for enforcement of the specification. specification writing itself is undertaken by the architect and the various engineers or by specialist specification writers.

A program specification is the definition of what a computer program is expected to do. Oct 02,  · Definition of person specification by medical writing a job description and massey universityjob. The recruitment process can seem daunting for many businesses.

The skills that a job candidate must have in order to complete the tasks of a position offered by a company.A person specification can outline the educational requirements, training experience as well as more personal qualifications that a candidate must possess.

A person specification more fully describes the type of person who is most likely to be able to do the job satisfactorily. It include a person's education and qualifications, relevant .

Writing a person specification definition
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Specification (technical standard) - Wikipedia